Please note: Deleting an archiving profile has no effect on emails that have already been archived. Right-click on the archiving profile you want to delete or click on Commands and select Delete.If no longer needed, you can delete an existing archiving profile. By clicking Cancel you can quit editing the archiving profile at any time without committing any changes.Save the new settings on the last page by clicking OK.Navigate between the profile's pages with Next and Back and change the settings as desired.Select the archiving profile you want to edit from the list Saved Profiles and click on Properties.To edit an existing archiving profile, proceed as follows: Already archived emails, that have been moved within the source from a folder that is categorized by MailStore as a folder containing sent messages, to a folder that is categorized by MailStore as a folder not containing sent messages, will be archived again. Microsoft Outlook) and reproduces such moves in its archive accordingly. MailStore Server also detects if any emails were moved to a different folder within the source application (e.g. MailStore Server only archives emails that are not yet stored in the target archive. Additional information about this topic is available in the chapter Automating the Archiving Process.Įxecuting Archiving Profiles Multiple TimesĪny archiving profile can be run any number of times without concern. In addition to being executed manually, archiving profiles can also be run automatically according to a schedule. After the archiving process has been completed you can get further information about its course as well as possible errors by clicking on Details. To manually start the archiving process, select the archiving profile to be executed from the list under Saved Profiles and click on Run.Ī progress windows appears. incorrect credentials) as early as possible. It is recommended to always start the initial archiving process manually in order to identify possible configuration issues (i.e. Manual Start of Archiving ProcessĪs long as the automatic execution of an archiving profile has not already been configured (type E-mail Servers only) during its creation, you can manually execute archiving profiles at any time. This is not possible for regular MailStore Server users. Please note: Only MailStore Server administrators can archive emails into a target archive other than their own. After clicking Finish, the archiving profile will be listed under Saved Profiles and can be run immediately, if desired. Archiving profiles of type E-mail Server provide an option to configure the automatic execution from here as well. In the last step, a name for the archiving profile can be specified.If logged on as a regular user, the corresponding user archive will be used automatically. If you are logged on as MailStore Server administrator, you will be prompted for the target archive (user archive), in which the emails should be stored."Inbox") or deletion rules (by default, no emails are deleted). These include the selection of folders (e.g. During the first steps of the wizard, several different settings can be specified for the archiving profile.In the Create Profile section of the application window, select the source from which the emails should be archived (e.g.Start the MailStore Client and click on Archive Email to create and execute an archiving profile.To create a new archiving profile proceed as follows: DELETION RULE: Delete all archived emails from the Microsoft Exchange mailbox that are older than 3 months.WHERE (Target archive in MailStore Server): peter.berten.Such an archiving profile could contain the following information: By executing such a profile the archiving process is started. In MailStore Server, every archiving task is stored as an archiving profile. 5.2 Automating Execution of E-mail Client or E-mail Files Archiving Profiles.5.1 Automating Execution of E-mail Server Archiving Profiles.3 Specifying Filter Criteria for Archiving.2.6 Showing the Folders Selected for Archiving.2.4 Using Regular Expressions to Include or Exclude Folders.2.3 Excluding Folders from the Archiving Process.1.8 Special Case: Executing the archiving profiles for email clients for other users.1.7 Managing and Executing the Archiving Profiles of Other Users.1.6 Changing Owner of Archiving Profiles.1.3 Executing Archiving Profiles Multiple Times.
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